What do I need as an issuer and/or recipient of e-invoices?

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1
An active transaction account with one of the banks which supports e-invoice exchange using the established e-banking channels.

For sending e-invoices, the bank needs the transaction account number of the issuer. Check with your bank whether it supports the exchange of invoices via e-banking channels.

2
An e-banking solution and a smart card with a qualified digital certificate.

For e-invoicing purposes, the issuer will need to install Hal E-Bank, version 19.0.1 or higher. To The latest version can be obtained from your bank. You can also contact Halcom’s Helpdesk (helpdesk@halcom.si , +386 1 200 33 69), which will provide you with information about the latest version available for your bank. For more information about the qualified digital certificate please go to the section ‘ONE FOR ALL Qualified Digital Certificate’.

3
Agreement with the bank

The e-invoice issuer/recipient places an order with its bank, i.e. the e-invoicing service provider, agrees on the commercial terms and accepts the General Terms and Conditions for using the services.

4
Agreement with e-invoice recipients

Pursuant to Article 84 of the VAT Act, the recipient must agree to receive invoices in electronic format. Therefore, the issuer has to obtain the recipient’s consent or application to receive e-invoices. For this purpose the issuer can set up an appropriate form or online portal or offer another solution to enable the potential recipient to submit the application.

5
Preparation of invoices in an appropriate electronic format

The issuer/recipient has to prepare the e-invoices and envelopes in the right electronic format. Instructions for the preparation of an e-invoice and envelope can be found through the following link www.halcom.si/eracuni.

6
Separate authorisations for issuing and receiving e-invoices

By default, every e-bank user has the ability to issue and receive e-invoices. If you wish to change these rights, please contact your bank where the bank administrator will verify the credentials and modify them in accordance with your request for a specific authorised person. In this way, the user will only be able to perform activities compliant with the authorisations assigned to him (e.g. users authorised to receive e-invoices will be able to view e-invoices in the folder Overview / E-invoices; however, they will not be able to use the folders Preparation, Dispatch and Archive (these options are inactive for the e-bank).